Quality Administrative Assistant

Company: General Micro Systems, Inc.
Location: Rancho Cucamonga
Posted on: May 13, 2022

Job Description:

Job Description Summary Provides administrative and documentation support to General Micro Systems Quality group by performing the following duties: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Essential Duties and Responsibilities Assist Production Inspectors to log paperwork into existing logbooks. Enter data into the PCA Database. Work with Inspectors to collect data from the logbooks to prepare/produce various reports required by Management. File, scan, and input required data from Travelers and Test Reports Organize and maintain Test Reports on the network for easy reference Organize and maintain the contents of the QA network folder Organize and maintain Quality Records in the archive Provide assistance to the Quality Director and Quality Engineers as needed Assist Quality Engineers and Quality managers in documenting new procedures or updating existing ones. Organizes and maintains file system, files records, and documentation as requested Typing correspondence, copying files, and miscellaneous tasks as required Schedules QA meetings attend meetings and take minutes/notes when requested Utilize Epicor and EPDM (Enterprise Product Data Management) proficiently to complete assignments and tasks Meet schedules and deadlines on assignments with minimal supervision Responsible for the Calibration process for all GMS equipment. Maintain Calibration list, work with departments and CM---s to collect equipment for calibration, quote and schedule calibrations, initiate Calibration purchase requisitions, and maintain Calibration files. Other duties as assigned Education and Experience Minimum High school diploma or general education degree (GED) with 2-3 years--- administrative experience in a fast-paced environment. Some experience in document control/configuration management, experience with EPDM and Epicor is preferred Must have experience working in a co-development environment with tight, customer-driven schedules Must have experience preparing emails, written policies, procedures, reports, etc. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be detail-oriented and balance multiple projects simultaneously in a fast-paced environment Must possess the ability to successfully plan, prioritize and organize work activities and adhere to strict deadlines follow instructions, procedures, and policies; identify and solve problems Must be conscientious about assignments and complete work in a timely, accurate, and thorough manner Require minimal supervision to successfully complete tasks and assignments Must demonstrate initiative and ownership of assignments/projects Must report to work at the scheduled time and maintain satisfactory attendance with limited unscheduled absences Must exhibit a professional appearance and behavior and maintain satisfactory performance consistent with expectations of the position and GMS policies Requires excellent communication skills, both verbally and in writing with executives, colleagues and individuals, internal or external Must possess strong interpersonal skills, able to effectively interact with all levels of employees and management Must remain poised, professional, and diplomatic under pressure Strong computer skills with a working knowledge of programs such as Microsoft Word, Excel, Outlook, and PowerPoint Must possess the ability and desire to encourage and facilitate a positive and productive work environment for all employees Limited travel required Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to: sit, talk, hear, stand, walk, twist, bend, stoop, reach above shoulder level, and lift up to 30 lbs. with hands and arms, use hands to finger, handle, feel or type and utilize a telephone, copier, printer, computer, calculator, mouse, keyboard and monitor to perform daily duties. The employee regularly engages in personal interaction with company personnel. Specific vision abilities required by this job include close vision, peripheral vision and the ability to adjust focus and utilize a computer monitor under fluorescent lighting and/or daylight where applicable. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate While performing the duties of this job, the employee is regularly required to walk around the facility Must be a US Citizen, Permanent US Resident, or currently authorized to work in the U.S. on a full-time basis without current or future employment sponsorship. General Micro Systems, Inc. (GMS) is an affirmative action/equal opportunity employer and drug-free workplace. Post offer applicants must pass a drug screen and if required, a background investigation and /or must have the ability to obtain and maintain a Security Clearance. General Micro Systems, Inc. is an Equal Employment Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: GMS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at GMS are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. GMS will not tolerate discrimination or harassment based on any of these characteristics. GMS encourages applicants of all ages Company Description General Micro Systems, Inc. (GMS) has been in the embedded computing market since 1979 and is the oldest supplier of embedded computers in the world. Since its inception, GMS has been true to its mission statement to be the world---s leading technology independent supplier of Computing Engines. GMS engineers have utilized over 40 different CPU technologies to optimize our computing engine designs to be the most efficient processing sub-systems in the embedded computing market. Not only has GMS demonstrated superiority in hardware design, but also in software support. GMS software engineers are experts in a wide variety of languages and operating systems, as well as experts in software development for embedded microprocessors and microcontrollers and system BIOS development. This unparalleled commitment to modern technology has earned GMS the highest level of respect from our customers, the media, and even the competition. GMS has been recognized by the media for our innovation and we have received more ---Product of the Year--- awards than all of our competitors combined.

Keywords: General Micro Systems, Inc., Rancho Cucamonga , Quality Administrative Assistant, Administration, Clerical , Rancho Cucamonga, California