Temporary Administrative Assistant I

Company: Experis
Location: Rancho Cucamonga
Posted on: November 26, 2022

Job Description:

Contract Length: 6 MonthsLocation: Rancho Cucamonga (hybrid work schedule)Pay Rate: 22.06/hrPosition Summary The Administrative Assistant I is responsible for supporting the general administrative requirements and day-to-day clerical duties of the department. The Administrative Assistant is also responsible for working in partnership with support teams to complete projects and generally coordinate the daily functions as they relate to the department. This position will demonstrate the ability to multi-task, identify, and prioritize all related functions while maintaining an open line of daily professional communication. Duties and Responsibilities 1. Perform a broad range of administrative duties for the department, use initiative and sound judgment in handling sensitive and confidential details. 2. Maintain and control confidential files and records. Prepare all required reports and correspondence. 3. Exercise independent judgment and discretion in such tasks as scheduling appointments, receive and screen telephone calls. Rely on experience and judgment to plan and accomplish goals. 4. Responsible for coordinating Departmental meetings (prepare Power Point presentations, ensure sign in sheets are prepared, schedule appointments to ensure the meeting room and available for the meeting, assist in coordinating items being presented by team members from other departments, upload presentation, keep track of sign-in sheets). 5. Develop and maintain the daily filing system, prepare and maintain a filing log routinely and maintain an organized, accurate and current filing system. 6. Ensure that following daily responsibilities are completed in a timely manner: a. Always maintain organization chart updated to reflect staffing changes in a timely manner. b. Pick up the mail twice a day (morning and afternoon), sort it, date stamp it and distribute it to designated areas or team members. c. Place office supply orders and maintain inventory. Ensure orders are complete and accurate, including verifying materials received and reconciling discrepancies Coordinate one-on-one meetings, annual reviews, training sessions, and ad hoc meetings. d. Coordinate departmental functions, including purchase of foods or snacks for department meetings or as needed. e. Responsible to complete Team Member Access Request Forms and administrative department orientation for new Team Members. f. Act as department liaison to Facilities, Mailroom and Helpdesk to coordinate and assist with support requests. g. Maintain department attendance calendar and reporting attendance information to the Director as needed. h. Prepare ongoing or ad hoc management meetings, including preparing agenda and meeting packet at least one week before the meeting date, whenever possible. i. Timely distribution of department monthly calendar. j. Prepares and coordinates plans for visitors including access badges, internet access, parking instructions and directional maps. 7. Promote teamwork and maintain effective working relationships with others throughout the organization. Experience Qualifications One (1) year of experience in an office environment with proficient experience in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.). Demonstrated superior interpersonal and administrative skills commensurate with years of experience. Education Qualifications High school diploma or GED required. Knowledge Requirement Good knowledge of general office procedures and practices, office equipment, and capable of accurately maintaining records and filing system. Understanding of, and sensitivity to, a multi-cultural community. Skills Requirement Demonstrated proficiency in Microsoft Office including Word, Excel, Power Point, and Outlook (At least 80% as tested by IEHP). Excellent interpersonal and communication skills. Skilled data input. Abilities Requirement Always maintain a positive and professional attitude. Exercise considerable discretion and courtesy. Extremely organized, with sharp attention to detail, have a strong work ethic and possess a willingness and ability to learn. Ability to manage multiple projects with competing deadlines and changing priorities. Ability to work independently with little direction. Ability to work well in a team environment. Ability to compose professional level correspondence. Commitment to Team Culture The IEHP Team environment requires a Team Member to participate in the IEHP Team Culture. A Team Member demonstrates support of the Culture by developing professional and effective working relationships that include elements of respect and cooperation with Team Members, Members and associates outside of our organization.

Inland Empire Health Plan (IEHP) is the largest not-for-profit Medi-Cal and Medicare health plan in the Inland Empire. We are also one of the largest employers in the region, designated as "Great Place to Work." With a provider network of more than 5,000 and a team of more than 3,000 employees, IEHP provides quality, accessible healthcare services to more than 1.5 million members. And our Mission, Vision, and Values help guide us in the development of innovative programs and the creation of an award-winning workplace. As the healthcare landscape is transformed, we're ready to make a difference today and in the years to come. Join our Team and make a difference with us! IEHP offers a competitive salary and stellar benefit package with a value estimated at 35% of the annual salary, including medical, dental, vision, team bonus, and state pension plan.

Keywords: Experis, Rancho Cucamonga , Temporary Administrative Assistant I, Administration, Clerical , Rancho Cucamonga, California