Administrative Assistant (Athletics) California
Company: Chaffey College
Location: Rancho Cucamonga
Posted on: September 21, 2023
Under general supervision, performs a broad range of secretarial,
administrative, and technical assistance functions for an
administrator; required to control the release of sensitive
information and to exercise frequent independent judgment within
the assigned areas of responsibility, with the latitude for
initiating action on behalf of the supervisor.
Positions in this classification are assigned some combination of
the following duties:Compiles information, prepare and process
complex documents such as class schedules, college catalog, master
dictionary, curriculum guides, and procedure manuals according to
Assist in the development and preparation of reports, board items,
budgets, and grant proposals; verify information and calculations;
collect data and provides research assistance for various studies
and reports; assist in the monitoring of budget expenditures,
research variances and discrepancies, and recommend changes to
budget accounts; prepare and process purchase orders and
Prepare, process, or verify personnel documents; assist in the
notification and processing of evaluations; and prepare and secure
employee timesheets and leave statements.
May function as office coordinator for a college service area;
coordinate work of clerical staff in various component programs;
assess hourly staff skill levels and provide or arrange training as
needed; coordinates accounting systems of component programs.
Serve as liaison between supervisor, program, or division, and
various groups such as other college staff, students, or community
Provide technical assistance to other staff in areas such as budget
preparation, recordkeeping, editing, computer, and software
Attend meetings on behalf of supervisor as assigned.
Monitor progress of assigned projects; maintain complex
recordkeeping systems and schedules; assist instructional staff in
developing and coordinating class schedules.
Coordinate specific activities and events of assigned office and
arrange for ancillary services. Such activities may include student
government elections, program registration, classes, seminars,
conferences, and fund-raising events.
Maintain updated knowledge and records of regulations and
requirements applicable to assigned office; monitors transactions,
programs, and services to ensure compliance.
Organize office systems; recommend policies, procedures, and
Maintain calendars, schedule appointments, arrange meetings, make
Type, edit, and format a variety of instructional and
administrative materials; compose correspondence from general
instructions; may take and transcribe dictation and prepare minutes
Use a variety of office equipment including word processor,
computer terminal, printer, calculator, and copy machines.
Sort and distribute mail; answer phones; screen and route calls and
visitors; provide information to staff, students, and the public
regarding programs and functions of assigned office.
Maintain a variety of logs, files, and records including files of a
supervisory and/or sensitive nature; control the release of
sensitive information to authorized personnel.
May maintain and audit financial records related to assigned
office, monitor budgets, and collect and account for money,
disburse checks, and assist in budget preparation.
Provides technical assistance in requisition processing and
Performs related duties as assigned.
MINIMUM QUALIFICATIONSClear evidence of sensitivity to and
understanding of the diverse academic, socioeconomic, cultural,
disability, gender identity, sexual orientation, and ethnic
backgrounds of a community college environment.
Any combination of education, training, and experience that
provides the required knowledge, skills, and abilities. An example
of this would be completion of high school with responsible
secretarial or administrative support experience involving
extensive public contact and interfacing with various levels of
Knowledge of proper English usage, grammar, vocabulary,
punctuation, and spelling; and ability to prepare business
Knowledge of arithmetic; ability to analyze documentation for
accuracy, completeness, and compliance with required procedures and
Ability to type 60 net words per minute; take and transcribe
meeting notes; and operate computer systems used in assigned
office. Must possess ability to understand various software
packages and adapt to changes in technology.
Ability to learn, apply, and communicate complex policies,
procedures, and regulations relevant to assigned office.
Ability to organize and coordinate office procedures, coordinate
the work of others, and prioritize workload; ability to perform
complex secretarial and technical tasks within defined
Ability to maintain accurate and orderly records and files.
Ability to use initiative and judgment in working independently
while recognizing matters that should be referred to
Ability to follow written and oral directions.
Ability to communicate effectively orally and in writing, and to
establish and maintain cooperative working relationships with
staff, administrators, faculty, students, and others contacted in
the course of performing assigned duties.
MEETING MINIMUM QUALIFICATIONS DOES NOT ASSURE THE CANDIDATE OF AN
INTERVIEW. Applications will be evaluated taking into account the
breadth and depth of relevant education, experience, skills,
knowledge and abilities.
DESIRABLE QUALIFICATIONSExperience in a community college
Knowledge of, and experience with, Ellucian (Colleague) integrated
Experience with Athletic department reports and terminology.
Working hours: Monday - Friday, 7:30am - 4:30pm . Hours may vary
according to the assignment.
Chaffey College utilizes an online electronic application system.
The application can be accessed at
https://www.schooljobs.com/careers/chaffey. The application must be
completely filled out in detail and clearly show that you meet the
qualifications as set forth in the announcement, and you must
upload the following documents:
Please do not include any additional documents only the documents
that are indicated below. If you upload documents that are not
required, your application may be disqualified. Please do not
submit letters of recommendation or documents that contain your
CONDITIONS OF EMPLOYMENT
This is a full-time, 12-month, classified bargaining unit position.
Starting date: as soon as possible. Range 18 of the CSEA Salary
Schedule, with a starting salary of Step A, $4,665. Excellent
Being able and ready to work in-person with Chaffey students,
Chaffey employees, or other members of the Chaffey
community/Chaffey partners/Chaffey contractors is an essential
function of this job.
REQUIRED TESTING INFORMATION
Applicants must achieve qualifying scores on tests to be
administered by the District. Testing will consist of two parts:
Language Arts and General Math. All applicants will be notified via
email of the testing day and time or to utilize the online
self-scheduling feature. There is additional information regarding
testing on the Human Resources main page, "Testing Information"
link. Previous passing test scores within one year will be applied
and you will not need to retest.
Address5885 Haven Avenue
Rancho Cucamonga, California, 91737
Keywords: Chaffey College, Rancho Cucamonga , Administrative Assistant (Athletics) California, Administration, Clerical , Rancho Cucamonga, California
Didn't find what you're looking for? Search again!