RanchoCucamongaRecruiter Since 2001
the smart solution for Rancho Cucamonga jobs

Administrative Assistant II, Mathematics and Science

Company: Chaffey College
Location: Rancho Cucamonga
Posted on: November 23, 2020

Job Description:

Administrative Assistant II, Mathematics and Science Chaffey College Salary: $4,128.00 Monthly Job Type: Job Number: 20-21/00003 Location: Rancho Cucamonga, CA Department: Mathematics & Science Closing: 12/1/2020 11:59 PM Pacific Position Description Under general supervision, performs a broad range of secretarial, administrative, and technical assistance functions for an administrator; required to control the release of sensitive information and to exercise frequent independent judgment within the assigned areas of responsibility, with the latitude for initiating action on behalf of the supervisor. Responsibilities Positions in this classification are assigned some combination of the following duties: Compiles information, prepare and process complex documents such as class schedules, college catalog, master dictionary, curriculum guides, and procedure manuals according to established guidelines. Assist in the development and preparation of reports, board items, budgets, and grant proposals; verify information and calculations; collect data and provides research assistance for various studies and reports; assist in the monitoring of budget expenditures, research variances and discrepancies, and recommend changes to budget accounts; prepare and process purchase orders and requisitions. Prepare, process, or verify personnel documents; assist in the notification and processing of evaluations; and prepare and secure employee timesheets and leave statements. May function as office coordinator for a college service area; coordinate work of clerical staff in various component programs; assess hourly staff skill levels and provide or arrange training as needed; coordinates accounting systems of component programs. Serve as liaison between supervisor, program, or division, and various groups such as other college staff, students, or community groups. Provide technical assistance to other staff in areas such as budget preparation, recordkeeping, editing, computer, and software usages. Attend meetings on behalf of supervisor as assigned. Monitor progress of assigned projects; maintain complex recordkeeping systems and schedules; assist instructional staff in developing and coordinating class schedules. Coordinate specific activities and events of assigned office and arrange for ancillary services. Such activities may include student government elections, program registration, classes, seminars, conferences, and fund-raising events. Maintain updated knowledge and records of regulations and requirements applicable to assigned office; monitors transactions, programs, and services to ensure compliance. Organize office systems; recommend policies, procedures, and program activities. Maintain calendars, schedule appointments, arrange meetings, make travel arrangements. Type, edit, and format a variety of instructional and administrative materials; compose correspondence from general instructions; may take and transcribe dictation and prepare minutes of meetings. Use a variety of office equipment including word processor, computer terminal, printer, calculator, and copy machines. Sort and distribute mail; answer phones; screen and route calls and visitors; provide information to staff, students, and the public regarding programs and functions of assigned office. Maintain a variety of logs, files, and records including files of a supervisory and/or sensitive nature; control the release of sensitive information to authorized personnel. May maintain and audit financial records related to assigned office, monitor budgets, and collect and account for money, disburse checks, and assist in budget preparation. Provides technical assistance in requisition processing and scheduling classes. Performs related duties as assigned. Qualifications MINIMUM QUALIFICATIONS Clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of a community college environment. Any combination of education, training, and experience that provides the required knowledge, skills, and abilities. An example of this would be completion of high school with responsible secretarial or administrative support experience involving extensive public contact and interfacing with various levels of management. Knowledge of proper English usage, grammar, vocabulary, punctuation, and spelling; and ability to prepare business correspondence. Knowledge of arithmetic; ability to analyze documentation for accuracy, completeness, and compliance with required procedures and regulations. Ability to type 60 net words per minute; take and transcribe meeting notes; and operate computer systems used in assigned office. Must possess ability to understand various software packages and adapt to changes in technology. Ability to learn, apply, and communicate complex policies, procedures, and regulations relevant to assigned office. Ability to organize and coordinate office procedures, coordinate the work of others, and prioritize workload; ability to perform complex secretarial and technical tasks within defined deadlines. Ability to maintain accurate and orderly records and files. Ability to use initiative and judgment in working independently while recognizing matters that should be referred to supervisor. Ability to follow written and oral directions. Ability to communicate effectively orally and in writing, and to establish and maintain cooperative working relationships with staff, administrators, faculty, students, and others contacted in the course of performing assigned duties. MEETING MINIMUM QUALIFICATIONS DOES NOT ASSURE THE CANDIDATE OF AN INTERVIEW. Applications will be evaluated taking into account the breadth and depth of relevant education, experience, skills, knowledge and abilities. DESIRABLE QUALIFICATIONS Experience in a community college environment. Additional Information SPECIAL CONDITIONS Working hours: Monday - Friday, 7:30am - 4:30pm . Hours may vary according to the assignment. APPLICATION PROCESS Chaffey College recently implemented an online electronic application system. Our new application can be accessed at https://www.governmentjobs.com/careers/chaffey . The application must be completely filled out in detail and clearly show that you meet the qualifications as set forth in the announcement, and you must upload the following documents: Please do not include any additional documents only the documents that are indicated below. If you upload documents that are not required, your application may be disqualified. Please do not submit letters of recommendation or documents that contain your photograph. Cover Letter Resume CONDITIONS OF EMPLOYMENT This is a full-time, 12-month, classified bargaining unit position. Starting date: as soon as possible. Range 18 of the CSEA Salary Schedule, with a starting salary of Step A, $4,128. Excellent benefit package. REQUIRED TESTING INFORMATION Applicants must achieve qualifying scores on tests to be administered by the District. Testing will consist of two parts: Language Arts and General Math. All applicants will be notified via email of the testing day and time or to utilize the online self-scheduling feature. There is additional information regarding testing on the Human Resources main page, " Testing Information " link. Previous passing test scores within one year will be applied and you will not need to retest. INTERVIEW INFORMATION Due to COVID-19, the interview process will be conducted virtually. To apply, please visit https://www.governmentjobs.com/careers/chaffey/jobs/2907249/administrative-assistant-ii-mathematics-and-science Copyright --2017 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-d51a75846bf8234b879993eec427773b

Keywords: Chaffey College, Rancho Cucamonga , Administrative Assistant II, Mathematics and Science, Other , Rancho Cucamonga, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Other Jobs


FT & PT Package Handler - Warehouse
Description: Auto req ID: 258514BR Job Summary FedEx Ground is an essential business that needs people to help us support the economy, handling life-saving medications and other items that keep our communities (more...)
Company: FedEx
Location: Yucaipa
Posted on: 12/1/2020

Grocery Shopper
Description: Shipt is a membership-based marketplace that helps people get the things they need, like fresh produce and household essentials, from stores they trust. Help people save time and have fun while you're (more...)
Company: Shipt
Location: Santee
Posted on: 12/1/2020

Part time Delivery Job - Hiring Immediately
Description: Job Description:As a driver with Shipt, you are a bearer of good things - from groceries, to gadgets, to home decor. You simply drive up to stores, pop your trunk to pick up orders, then deliver to your (more...)
Company: Shipt
Location: Santee
Posted on: 12/1/2020


Part Time Delivery Job - Earn up to $22/hr
Description: Shipt is a membership-based marketplace that helps people get the things they need, like fresh produce and household essentials, from stores they trust. Help people save time and have fun while you're (more...)
Company: Shipt
Location: Santee
Posted on: 12/1/2020

Set Your Own Schedule - Shop and Deliver Groceries
Description: Shipt is a membership-based marketplace that helps people get the things they need, like fresh produce and household essentials, from stores they trust. Help people save time and have fun while you're (more...)
Company: Shipt
Location: Santee
Posted on: 12/1/2020

FT & PT Package Handler - Warehouse
Description: Auto req ID: 258514BR Job Summary FedEx Ground is an essential business that needs people to help us support the economy, handling life-saving medications and other items that keep our communities (more...)
Company: FedEx
Location: Yucaipa
Posted on: 12/1/2020

Shipt Shopper
Description: Shipt is a membership-based marketplace that helps people get the things they need, like fresh produce and household essentials, from stores they trust. Help people save time and have fun while you're (more...)
Company: Shipt
Location: Santee
Posted on: 12/1/2020

Shopper - grocery pros wanted for up to $22 an hour
Description: Shipt is a membership-based marketplace that helps people get the things they need, like fresh produce and household essentials, from stores they trust. Help people save time and have fun while you're (more...)
Company: Shipt
Location: Santee
Posted on: 12/1/2020

Be a Shipt Shopper, AKA paid grocery pro
Description: Shipt is a membership-based marketplace that helps people get the things they need, like fresh produce and household essentials, from stores they trust. Help people save time and have fun while you're (more...)
Company: Shipt
Location: Santee
Posted on: 12/1/2020

Package Delivery Driver
Description: Package Delivery Drivers: 21.00/Hour and up, depending on location and shift UPS is accepting applications for temporary, seasonal full-time Package Delivery Drivers. This is a physical, fast-paced, (more...)
Company: United Parcel Service
Location: Santee
Posted on: 12/1/2020

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

Rancho Cucamonga RSS job feeds